Functions

Ø To create world class library by creating state-of-art infrastructure and containing books of eminent writers in different fields of academia with special emphasis on digital techniques and access to the students and other users thereof.

Ø To provide material that will stimulate students’ acquisitions of factual knowledge, development of literary appreciation, aesthetics values and ethical standards.

Ø To provide sources of research-oriented information’s and articles/ journals for academia.

Ø To select, evaluate and acquire library materials in varied formats to meet and respond to the needs of our diverse community.

Ø To inform the Faculty members with latest up-dates in their respective subject area.

Ø To help in promoting the research in various departments of the Institute.

Ø It provides healthy entertainment material to its users.

Ø To ensure smooth functioning and effective management of central library with coordinating with the various departments of the Institute.

Term: Two years and shall continue to be in force until reconstruction.

Quorum: 40% of the members.

Meetings: once per semester and on any exigency.

Role of member’s convener: with the approval of the principal convene meetings, prepares the agenda for the meeting and forwards the decisions to the principal for approval. After the approval records the minutes and circulates among the members.

Book Selection Procedures – Agenda I:

Ø The library helps the faculty in book selection by providing them the latest publishers catalogues, pamphlets etc.

Ø Books exhibitions are also organized for selection of books.

Ø Publishers and vendors visit the library and departments of the college to promote their publications.

Ø Teachers very frequently browse the sites of reputed publishers, databases etc. which help them in selection of books for the library.

Ø Teachers assess the title before recommending it for purchase.

Ø Those titles are avoided for purchase which is available in digital form as an open- source.

Vendor/ Supplier Selection Criteria – Agenda II:

Ø Should agree to the terms and conditions as set by the Library committee.

Ø Credentials-         should         be a member        of Delhi State Bookseller’s and Publishers’ Associations        (DSBPA) or Association of Indian Publishers and Booksellers (AIPB).

Ø Must have Permanent Account Number.

Ø Should be a supplier to some government institute or university or college library.

Book Purchase Procedures - Agenda III:

Ø The faculty and students can recommend books, on specified format, for purchase to the library.

Ø The requisitions of students have to be approved by the member of library committee of the concerned department.

Ø The recommendations from the faculty need to be endorsed by the member of the library committee of the concerned department. (TIC in absence of the member library committee).

Ø An Indian/ Student/ Cheaper/ Economy edition of a foreign title is preferred.

Ø Paperback books are preferred over hardbound volumes.

Ø The requisitions received are checked for duplication by the library staff. The library staff marks the requisition list with the number of copies already available in the library.

Ø Up to maximum of 25 copies of a title can be procured. However, more copies can be procured if recommended by the library committee.

Ø The library then obtains sanction for the acquisition from the principal.

Ø Sanctioned list is given to selected vendor(s).

Ø One copy of titles are supplied, along with the price proof, to the library against the approval memo.

Ø Supplied books are checked by library staff/ teacher(s) who recommended those.

Ø After due checking, order is placed for selected titles.

Ø Unordered titles are returned to the supplier

Terms and Conditions for the Vendors/ Suppliers

Ø The books supplied should be in good physical condition.

Ø An Indian/ Student/ Cheaper/ Economy edition of a foreign title is preferred.

Ø Paperback books will be preferred over hardbound volumes.

Ø The bill, neatly TYPED/ COMPUTER PRINTED, should be submitted in DUPLICATE           within 30 days of dispatch of the order.

Ø The bibliographical details should match with that of the approval memo and the order.    Mutilated bills and bills with overwriting will in no case be accepted.

Ø The bill should be appended by an undertaking stating that the latest edition(s) has/ have      been supplied, prices are correctly charged, Indian/ Economy/ Cheaper edition(s) is/are         supplied where available and paperback is not available for title(s) supplied in hard      binding.

Ø For price verification proof, the bookseller shall produce a copy of Trade/ Publisher’       Catalogue. For foreign title(s) the supplier may be asked to furnish PUBLISHER’S        INVOICE and/or any other relevant document.

Ø Books should be supplied within 30 days of the order failing which the order shall be          treated as cancelled.

Ø For non-available, out-of-print, out-of stock books, a certificate proof from the publisher        must be produced.

Ø The discount, as agreed, is to be indicated separately.

Ø All the supporting documents of the bill must be signed and stamped by the supplier.

Ø Any of the above mentioned terms and conditions could be amended as desired without any prior notice.